At the beginning of 2021 we introduced the ability for users to upload sick notes to the LeaveWizard system from both the web app and mobile app.
Setting up Sick Notes
An Administrator can make sick notes required when the duration of the sickness period reaches a certain limit by setting 'Sick Note required' and 'Duration for sick note to become mandatory' in the 'Sickness' section of the absence type. See the Event Types In Depth article for more information.
Recording and tracking Sick Notes
If the duration of the sickness reaches or exceeds the limit set then when an Administrator or Line Manager records an absence a message will appear:
'* Please note that this sickness event is for x or more days and it will require a sick note to be uploaded'
where x is the number of days set for the sickness event as the 'Duration for sick note to become mandatory'. For hour based absence types the message will be:
'* Please note that this sickness event is for x or more hours and it will require a sick note to be uploaded'
If an absence requires a sick note which has not yet been uploaded then it will be marked 'Sick Note required' on the 'Leave and Absence Requests' page.
or if the sick note has already been uploaded it will be marked 'Sick Note uploaded'.
Uploading Sick Notes
When absence is recorded by a Line Manager or Administrator an email is sent and a message appears in the web app inbox ('Envelope' icon) and a notification ('Bell' icon) is added to the mobile app. When a sick note is required it will have the words '...you're required to upload a Sick Note' in the subject name and 'You are required to submit a sick note for this event' in the message with a 'Click here to upload one' link to allow a sick note to be uploaded.
When you click on the web app link you will be taken to the 'Upload a Sick Note' page.
You can then either drag 'n' drop or select a file. Most popular image file formats are supported including jpg and png.
On the mobile app you are given the option to 'Take a picture' or 'Upload from device'.
You can also upload the sick note by editing the recorded absence.
Once a sick note has been uploaded you can view it and if necessary delete it and upload a new one also by editing the recorded absence.