Setting up hours based leave for part-time workers

Setting up hours based leave for part-time workers

A common scenario for most companies is to have a majority of full-time workers and a few part-time workers.
Most companies with this kind of employee setup tend to have holiday requests for full-time workers in days i.e. 28 days holiday where as part-time workers would have their holiday requests in hours i.e. 224 hours holiday.
Thankfully, LeaveWizard can be easily setup so that your part-time workers request leave in hours and your full-time workers request leave in days. Just follow these instructions:

Setting up a new hours based leave type

When you first setup your LeaveWizard account you will have two leave types configured, these are Holiday and Sickness. The default configuration for the Holiday leave type is to record leave in days.
If we want to support part-time workers requesting leave in hours we need to add a new leave type. You can do this by going to “Administration | Leave Types & Allowances” and clicking “New Leave Type”. 
Give your leave type an appropriate name such as “Holiday Part-Time”, determine whether the leave type requires approval from the available drop down options, set the required allowance and ensure you tick the “In Hours” box.

Once you are happy with the leave type setup, click the “Submit” button. You should then see you new leave type in the leave types tree.

Configuring who can see the new leave type

Next, we want to configure the leave type so that only our part-time employees will see the leave type when they request leave. We can do this by clicking the “Change who can see this leave type…” button.

You will then be presented with the leave type visibility user group setup screen:

We can the choose which employees should be able to request this leave type. We can do this by simply choosing either an entire workgroup or by selecting specific employees. In this case we only want Shruti and timmi as they are our part-time employees.
Once we have chosen the required employees we can click the “Submit” button, where we will see that the part-time holiday leave type is now only visible to the selected employees:

Hiding the days based leave type from part-time employees

The last thing we need to do is to configure the existing Holiday leave type so that it is not available to the part-time employees. We can do this by selecting the Holiday leave type in the leave types list and then again clicking the “Change who can see this leave type…” button.
This time we choose all other employees except for Shruti and timmi:

Now we can click “Submit” and see that the holiday leave type is not available to Shruti and Timmi:



  1. Setting up hours based leave for part-time workers
  2. Resetting your password
  3. Verifying status of a leave request
  4. The Line Manager Dashboard
  5. Restrictions Part 1
  6. Restrictions Part 2
  7. Custom Groups
  8. Work (Shift) patterns
  9. Setting up LeaveWizard–Summary
  10. Setting up LeaveWizard – Public Holidays
  11. Setting up LeaveWizard – Approvers
  12. Setting up LeaveWizard – Event types and Allowances
  13. Organization And Employees
  14. Setting up LeaveWizard – Basic settings
  15. Monthly Allowance Report Emails
  16. Recording leave in hours
  17. Location specific Public Holidays
  18. Showing and hiding allowances and leave details
  19. Carry overs explained
  20. Allowing events to be recorded on non-working days
  21. Allowing events to be requested in the past
  22. How to allow or disallow users editing requested events
  23. Setting the company and user leave year
  24. The Bradford Factor
  25. Overtime and Time Off in Lieu
  26. How is my billing information processed?
  27. Subscribing to a paid plan
  28. How can I view my account details
  29. How to manage room bookings
  30. How to share your company calendar
  31. Outlook and Google Calendar Integration
  32. Specifying someone to cover leave
  33. Alternative Work Patterns
  34. My Settings
  35. Cancelling leave
  36. I want to book a period of leave that incorporates a bank holiday. How do I stop this day from being deducted from my holiday allowance?
  37. Recording absence
  38. Base Leave Types
  39. Changing your password with LeaveWizard
  40. Approving or Rejecting Leave
  41. Leave Charts and Calendars
  42. Requesting leave
  43. Configuring allowances
  44. Adding New Users
  45. Tracking appointments in LeaveWizard
  46. How does LeaveWizard Calculate Holiday Entitlement
  47. How to include bank holidays in the holiday allowance, then book these as a bulk booking for all the company
  48. Mandating leave requests in advance
  49. My line managers aren't approving leave requests, what should I do?

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