Work (Shift) patterns

Work (Shift) patterns


LeaveWizard supports flexible work patterns for part time or shift workers.
Work patterns can be assigned to a Location, Workgroup and Employee. We will always use the employee assigned work pattern when there is one. If there isn’t one we will use the workgroup assigned work pattern. If there isn’t an employee or a workgroup assigned work pattern we will use the location work pattern. And if there isn’t an employee, a workgroup or a location assigned work pattern we will use the company default one.
You can add or remove work patterns or set the default work pattern from the Work patternspage which you can reach from the Administration menu under company lists.


In the list of work patterns you can Edit the existing ones, Delete those that are not company default at the moment or Set a default pattern. The company default pattern will be used if work pattern is not set for either employee, their work group and their location.
To create a new work pattern click the New Work Pattern button at the top left of the page.



You need to give it a meaningful name which you can recognize later on as it will be used throughout the system.You will also need to choose the following:
Base work pattern is a template work pattern. You have to choose one and if required you can then tweak it to match the actual pattern. For example if you select the 7 days (5 work, 2 off) you may need to change that to become 6 working days with 1 non-working. Once you finish creating your work pattern you will be able to edit it to make such changes.
Start day is the day of the week when your pattern begins. Since LeaveWizard supports work patterns based on one or more weeks you can choose what day of the week the pattern begins on. For example the 7 days (5 work, 2 off) pattern would typically begin on a Monday and end with what we all call the weekend however it is possible to change this pattern to begin on any other day of the week in case you have workers following a different pattern – e.g. working Tuesday to Saturday with Sunday and Monday off.
Ignore Public Holidays – if you choose this option LeaveWizard will ignore public holidays when calculating leave duration for employees on this work pattern. For example if an employee books leave from 23rd to 26th December inclusive and none of these days are non working according to their work pattern then if there are 2 bank holidays in this period and this option is selected the leave duration will be 4 days. When there are 2 bank holidays and this option is unselected the duration would be 2 days.
When you are ready with your selection click Submit which will save your new work pattern and will take you back to the list of work patterns. If you click the Edit button to change your new work pattern you will see a screen like the one below.




Apart from being able to change the name, start day and the “ignore public holidays” options here you also have the ability to add or remove a 7 days to the pattern. To do that just use the Add 7 days button or click the Remove last 7 days button. You can also edit each day (row) or Multi-edit all days at the same time.
For every day you can change its Start time and Finish time as well as Half day time, lunch break start time and lunch duration. All these settings are used to calculate leave duration when you are using leave types with allowance in hours. Other options you can change here are the “Is work day” which sets a day to be either a work or a non-work day and “Is half day” which is only used for leave types with day based allowance and would cause calculations to count this day of the work pattern as half a day instead of full day.
If you have changed the name or the start day of the work pattern you have to click Submit to save your settings. Changes you made to the number of days do not require clicking the submit button.

General

  1. Setting up hours based leave for part-time workers
  2. Resetting your password
  3. Verifying status of a leave request
  4. The Administrator Dashboard
  5. The Line Manager Dashboard
  6. Reports
  7. Restrictions Part 1
  8. Work (Shift) patterns
  9. Setting up LeaveWizard–Summary
  10. Setting up LeaveWizard – Public Holidays
  11. Setting up LeaveWizard – Approvers
  12. Setting up LeaveWizard – Event types and Allowances
  13. Setting up LeaveWizard – Organisation and users
  14. Setting up LeaveWizard – Basic settings
  15. Monthly Allowance Reports
  16. Recording leave in hours
  17. Location specific Public Holidays
  18. Showing and hiding allowances and leave details
  19. Carry overs explained
  20. Allowing events to be recorded on non-working days
  21. Allowing events to be requested in the past
  22. How to allow or disallow users editing requested events
  23. Setting your default company leave year
  24. The Bradford Factor
  25. Overtime and Time Off in Lieu
  26. Leave Visibility and Leave Type Visibility groups
  27. How is my billing information processed?
  28. Subscribing to a paid plan
  29. How can I view my account details
  30. How to manage room bookings
  31. How to share your company calendar
  32. Outlook and Google Calendar Integration
  33. Specifying someone to cover leave
  34. Alternative Work Patterns
  35. My Settings
  36. Cancelling leave
  37. I want to book a period of leave that incorporates a bank holiday. How do I stop this day from being deducted from my holiday allowance?
  38. Recording absence
  39. Base Leave Types
  40. Changing your password with LeaveWizard
  41. Approving or Rejecting Leave
  42. Leave Charts and Calendars
  43. Requesting leave
  44. Configuring allowances
  45. Performing a bulk upload
  46. Tracking appointments in LeaveWizard
  47. How does LeaveWizard Calculate Holiday Entitlement
  48. How to include bank holidays in the holiday allowance, then book these as a bulk booking for all the company
  49. Mandating leave requests in advance
  50. My line managers aren't approving leave requests, what should I do?

Feedback and Knowledge Base