How to share your company calendar

How to share your company calendar

LeaveWizard allows you to integrate your leave calendar with MS Outlook and other iCalendar compatible clients such as Google Calendar, you can find out how to do this in the following help article – setting up MS Outlook Integration.
By default only administrators can get access to the Outlook Integration for the entire companies events but provided that you are happy to share all of the published events with all of your staff members there is no reason why you cannot simply share the calendar website address with them.

How do I share my company calendar with other employees?

After logging in as an administrator, navigate to the “Administration | Settings” page, at the bottom of the page you should see the Outlook Integration section which looks something like the image below:

Right-click on the “Subscribe to all company leave” link and in the pop up menu that appears, if you are using Internet Explorer select “Copy Shortcut” or if you are using Google Chrome select “Copy link address”.
Paste the copied link into an email and send this to anybody you wish to have access to all company leave events.

What does the recipient need to do?

Once a recipient has received your calendar link, they will have a couple of options depending on the iCalendar client that they use.
Option 1 – Use Internet Explorer to launch a default iCalendar client
The recipient can copy and paste the link into the Internet Explorer address bar and navigate to the address – this will then launch any “webcal” client on their local machine and subscribe to the link, simply follow the steps required by the iCalendar client.
Option 2 – Manually add an Internet Calendar to MS Outlook
Option 1 is probably the easiest way to do this but if you would like to add the calendar manually to MS Outlook then go to the “Tools | Account Settings” menu (as shown below):
Next, select the Internet Calendars tab and then click the “New…” button, this is highlighted below. You will then be asked to enter the location of the Internet Calendar, at this point paste the link that was copied from the email.
Click on the “Add” button and you will be asked to specify some details about the calendar, enter what ever you like here and click okay.
Your new calendar will be added and available from within MS Outlook.
Option 3 – Add an internet calendar to Google Calendar
If you use Google Calendar instead of MS Outlook it is just as easy to integrate your shared calendar. From within Google Calendar click the “Add” button and choose the “Add by URL” option.
You will then be presented with the “Add by URL” pop up, paste the calendar address that you copied from the email into the URL box and click “Add Caldendar”.
Once the calendar has been added you can select to change details about the calendar by clicking on the drop down menu and selecting “Calendar Settings”.
From this page you can change various details about the calendar and for those a bit more techie amongst you, you can even copy and paste the html code to embed the calendar in a blog or a website of your choosing.


  1. Setting up hours based leave for part-time workers
  2. Resetting your password
  3. Verifying status of a leave request
  4. The Line Manager Dashboard
  5. Restrictions Part 1
  6. Restrictions Part 2
  7. Custom Groups
  8. Work (Shift) patterns
  9. Setting up LeaveWizard–Summary
  10. Setting up LeaveWizard – Public Holidays
  11. Setting up LeaveWizard – Approvers
  12. Setting up LeaveWizard – Event types and Allowances
  13. Organization And Employees
  14. Setting up LeaveWizard – Basic settings
  15. Monthly Allowance Report Emails
  16. Recording leave in hours
  17. Location specific Public Holidays
  18. Showing and hiding allowances and leave details
  19. Carry overs explained
  20. Allowing events to be recorded on non-working days
  21. Allowing events to be requested in the past
  22. How to allow or disallow users editing requested events
  23. Setting the company and user leave year
  24. The Bradford Factor
  25. Overtime and Time Off in Lieu
  26. How is my billing information processed?
  27. Subscribing to a paid plan
  28. How can I view my account details
  29. How to manage room bookings
  30. How to share your company calendar
  31. Outlook and Google Calendar Integration
  32. Specifying someone to cover leave
  33. Alternative Work Patterns
  34. My Settings
  35. Cancelling leave
  36. I want to book a period of leave that incorporates a bank holiday. How do I stop this day from being deducted from my holiday allowance?
  37. Recording absence
  38. Base Leave Types
  39. Changing your password with LeaveWizard
  40. Approving or Rejecting Leave
  41. Leave Charts and Calendars
  42. Requesting leave
  43. Configuring allowances
  44. Adding New Users
  45. Tracking appointments in LeaveWizard
  46. How does LeaveWizard Calculate Holiday Entitlement
  47. How to include bank holidays in the holiday allowance, then book these as a bulk booking for all the company
  48. Mandating leave requests in advance
  49. My line managers aren't approving leave requests, what should I do?

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