How to share your company calendar
By default only administrators can get access to the Outlook Integration for the entire companies events but provided that you are happy to share all of the published events with all of your staff members there is no reason why you cannot simply share the calendar website address with them.
How do I share my company calendar with other employees?After logging in as an administrator, navigate to the “Administration | Settings” page, at the bottom of the page you should see the Outlook Integration section which looks something like the image below:
Right-click on the “Subscribe to all company leave” link and in the pop up menu that appears, if you are using Internet Explorer select “Copy Shortcut” or if you are using Google Chrome select “Copy link address”.
Paste the copied link into an email and send this to anybody you wish to have access to all company leave events.
What does the recipient need to do?Once a recipient has received your calendar link, they will have a couple of options depending on the iCalendar client that they use.
Option 1 – Use Internet Explorer to launch a default iCalendar clientThe recipient can copy and paste the link into the Internet Explorer address bar and navigate to the address – this will then launch any “webcal” client on their local machine and subscribe to the link, simply follow the steps required by the iCalendar client.
Option 2 – Manually add an Internet Calendar to MS OutlookOption 1 is probably the easiest way to do this but if you would like to add the calendar manually to MS Outlook then go to the “Tools | Account Settings” menu (as shown below):
Next, select the Internet Calendars tab and then click the “New…” button, this is highlighted below. You will then be asked to enter the location of the Internet Calendar, at this point paste the link that was copied from the email.
Click on the “Add” button and you will be asked to specify some details about the calendar, enter what ever you like here and click okay.
Your new calendar will be added and available from within MS Outlook.
Option 3 – Add an internet calendar to Google CalendarIf you use Google Calendar instead of MS Outlook it is just as easy to integrate your shared calendar. From within Google Calendar click the “Add” button and choose the “Add by URL” option.
You will then be presented with the “Add by URL” pop up, paste the calendar address that you copied from the email into the URL box and click “Add Caldendar”.
Once the calendar has been added you can select to change details about the calendar by clicking on the drop down menu and selecting “Calendar Settings”.
From this page you can change various details about the calendar and for those a bit more techie amongst you, you can even copy and paste the html code to embed the calendar in a blog or a website of your choosing.