How to share your company calendar

How to share your company calendar

LeaveWizard allows you to integrate your leave calendar with MS Outlook and other iCalendar compatible clients such as Google Calendar, you can find out how to do this in the following help article – setting up MS Outlook Integration.
By default only administrators can get access to the Outlook Integration for the entire companies events but provided that you are happy to share all of the published events with all of your staff members there is no reason why you cannot simply share the calendar website address with them.

How do I share my company calendar with other employees?

After logging in as an administrator, navigate to the “Administration | Settings” page, at the bottom of the page you should see the Outlook Integration section which looks something like the image below:

Right-click on the “Subscribe to all company leave” link and in the pop up menu that appears, if you are using Internet Explorer select “Copy Shortcut” or if you are using Google Chrome select “Copy link address”.
Paste the copied link into an email and send this to anybody you wish to have access to all company leave events.

What does the recipient need to do?

Once a recipient has received your calendar link, they will have a couple of options depending on the iCalendar client that they use.
Option 1 – Use Internet Explorer to launch a default iCalendar client
The recipient can copy and paste the link into the Internet Explorer address bar and navigate to the address – this will then launch any “webcal” client on their local machine and subscribe to the link, simply follow the steps required by the iCalendar client.
Option 2 – Manually add an Internet Calendar to MS Outlook
Option 1 is probably the easiest way to do this but if you would like to add the calendar manually to MS Outlook then go to the “Tools | Account Settings” menu (as shown below):
Next, select the Internet Calendars tab and then click the “New…” button, this is highlighted below. You will then be asked to enter the location of the Internet Calendar, at this point paste the link that was copied from the email.
Click on the “Add” button and you will be asked to specify some details about the calendar, enter what ever you like here and click okay.
Your new calendar will be added and available from within MS Outlook.
Option 3 – Add an internet calendar to Google Calendar
If you use Google Calendar instead of MS Outlook it is just as easy to integrate your shared calendar. From within Google Calendar click the “Add” button and choose the “Add by URL” option.
You will then be presented with the “Add by URL” pop up, paste the calendar address that you copied from the email into the URL box and click “Add Caldendar”.
Once the calendar has been added you can select to change details about the calendar by clicking on the drop down menu and selecting “Calendar Settings”.
From this page you can change various details about the calendar and for those a bit more techie amongst you, you can even copy and paste the html code to embed the calendar in a blog or a website of your choosing.


  1. Setting up hours based leave for part-time workers
  2. Resetting your password
  3. Verifying status of a leave request
  4. The Administrator Dashboard
  5. The Line Manager Dashboard
  6. Reports
  7. Restrictions Part 1
  8. Restrictions Part 2
  9. Work (Shift) patterns
  10. Setting up LeaveWizard–Summary
  11. Setting up LeaveWizard – Public Holidays
  12. Setting up LeaveWizard – Approvers
  13. Setting up LeaveWizard – Event types and Allowances
  14. Setting up LeaveWizard – Organisation and users
  15. Setting up LeaveWizard – Basic settings
  16. Monthly Allowance Reports
  17. Recording leave in hours
  18. Location specific Public Holidays
  19. Showing and hiding allowances and leave details
  20. Carry overs explained
  21. Allowing events to be recorded on non-working days
  22. Allowing events to be requested in the past
  23. How to allow or disallow users editing requested events
  24. Setting the company and user leave year
  25. The Bradford Factor
  26. Overtime and Time Off in Lieu
  27. How is my billing information processed?
  28. Subscribing to a paid plan
  29. How can I view my account details
  30. How to manage room bookings
  31. How to share your company calendar
  32. Outlook and Google Calendar Integration
  33. Specifying someone to cover leave
  34. Alternative Work Patterns
  35. My Settings
  36. Cancelling leave
  37. I want to book a period of leave that incorporates a bank holiday. How do I stop this day from being deducted from my holiday allowance?
  38. Recording absence
  39. Base Leave Types
  40. Changing your password with LeaveWizard
  41. Approving or Rejecting Leave
  42. Leave Charts and Calendars
  43. Requesting leave
  44. Configuring allowances
  45. Performing a bulk upload
  46. Tracking appointments in LeaveWizard
  47. How does LeaveWizard Calculate Holiday Entitlement
  48. How to include bank holidays in the holiday allowance, then book these as a bulk booking for all the company
  49. Mandating leave requests in advance
  50. My line managers aren't approving leave requests, what should I do?

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