Alternative Work Patterns

Alternative Work Patterns

We know that not all companies are the same, especially when it comes to work patterns. Some companies work five days a week with two days at the weekend, while others work a four day on three day off pattern. LeaveWizard provides you with the ability to change your default company work pattern.
How do I set up an alternative work pattern?
To set up alternative work patterns you need to be an administrator user. Please follow these steps:
1. Click on Administration|Work patterns tab.
3. This screen displays the current company work patterns set within your LeaveWizard system. Initially the LeaveWizard default work pattern will be set, which is seven days starting on a Monday, each work pattern displays the days contained within in it, working days are shown in bold and non-working days in normal text. See below screenshot.

4. You create your own work patterns and base them on the default templates that are available however if none of these meet your needs it is possible to create your own fully customized work pattern.

To do this simply edit an individual day or click “Multi-edit” to change all days in the list.
When modifying work patterns you must work in 7 day increments so for a given week you must indicate which day of the week the work pattern starts and then which days are working or non-working. If your allowances are based on hours then it will be important for you to set up the correct times of the day to ensure correct calculation of event durations.
It is also possible to select a “Ignore Public Holidays” option. You would do this if the person using the work pattern always works on bank holidays. Setting this option will mean that when ever that employee requests leave, if the leave spans a bank holiday then the day will be deducted from their allowance.
5. Your newly created work pattern will be added to the panel, beneath the current default. You can make this new work pattern the default by clicking ‘Set as default’ (see below screenshot). Setting the work pattern as default means that all employees that do not have an explicitly configured work pattern will default to using this work pattern.

Once you have setup your required work patterns you can assign them at Company, Location, Work Group or Employee level. Simply navigate to the relevant pages via the Administration page and select the appropriate work pattern. By default work patterns will be inherited from the next highest level unless explicitly overridden, for example if the default company work pattern is set to 5 work days and 2 non-work days then all locations, work groups and employees will use this work pattern unless specified otherwise. The screen shot below shows an example of changing the work pattern for a department within the company.

N.B. Please note that changing work patterns will have an impact on leave taken by your staff members and the number of days allocated to their leave, when you change work patterns within your company LeaveWizard will automatically recalculate the appropriate values according to the new work pattern working and non-working days.
If you have any further questions about the work pattern functionality then please contact our support team.

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